The Reality About POS System Prices, Backed by G2 Information Insights

Buying a point-of-sale (POS) system isn’t so simple as shopping for one other product to your retail or restaurant enterprise. A variety of thought and analysis goes into deciding on the precise PoS software program, {hardware}, and options distinctive to your corporation operations. 

Whenever you suppose you may have figured every part out, the pricing will shock you. These methods have complicated pricing, masking the price of software program, {hardware}, customers, transactions, and processing charges. In case you’re not conscious of those price overheads, such surprises can rapidly flip into shocks.

 Let’s take a deep dive into the PoS system and weigh a number of the finest PoS options in the marketplace. By the top, you’ll know what drives their prices, the right way to consider pricing constructions, and confidently negotiate with distributors.

In a grocery retailer, barcode scanning {hardware} is linked to expedite billing and replace stock (by integration). In a restaurant or a restaurant, the PoS helps to enter meals orders, generate invoices, and document gross sales. Most significantly, it permits the kitchen employees to optimize the order queue. 

It’s one POS system with a number of use circumstances. Function and {hardware} necessities fluctuate based mostly on the use circumstances, and the pricing follows this variation.

Notice: Based mostly on G2’s Grid Report, Quickbooks Level of Gross sales ought to ideally be the third software program on the record, nevertheless it has been discontinued. Due to this fact, it’s not on the record.

POS system pricing mannequin and prices: What to anticipate

The typical preliminary price of organising a POS system ranges from $0 to $2000. The PoS software program alone can price you between $0 and $200.  Various factors affect software program pricing for the main distributors in the marketplace. Let’s examine them out.

1. Sq. Level of Sale 

• G2 ranking: 4.7/5 based mostly on 810 critiques
• Pricing plan: Free plan + processing charges starting from 2.6% + 10 cents to six% + 30 cents. The Plus plan is $89 monthly per location and offers you a reduced processing price. Customized plans can be found on quote with customized processing charges.
• Prime options: Helps contactless, bank card, present card, and automated financial institution funds. Affords custom-made checkout and facilitates offline funds.
• Components influencing pricing: Add-ons akin to Afterpay, loyalty applications ($25), textual content message advertising, and full-service payrolls include their pricing. 
• Surprising prices: Begins at $15 month-to-month for crafting and monitoring e-mail advertising campaigns inside the Sq. POS system. In case you want to take up worker administration, it prices $5 per worker monthly. 
• Advantages: Improved stock instruments and studies, automated buy orders, print barcode labels, and limitless worker time monitoring. 

Sq. additionally gives a complete retail platform, Sq. for Retail. It’s an all-in-one POS answer for retail manufacturers and gives extra superior options that assist retailers run their companies extra effectively. The free plan is out there, and the plus plan prices $89 monthly per location. In Sq. for Retail, you get superior stock instruments and the flexibility to print barcode labels, amongst different issues. 

Insights on Sq. Level of Sale based mostly on G2 critiques:

These insights are based mostly on 24 critiques submitted by the G2 consumer neighborhood for Sq. Level of Sale between September 6, 2024, and February 14, 2025.

• Pricing: 16.67% of customers appreciated Sq. Level of Sale’s pricing, typically highlighting its affordability and cost-effectiveness. In distinction, 4.17% of reviewers had been dissatisfied, with considerations primarily revolving round excessive prices or surprising charges.
• Who makes use of it? Sq. Level of Sale is broadly adopted by companies of assorted sizes, with small companies making up nearly all of customers. Almost 45.83% of reviewers come from firms with 2-10 workers, whereas 29.17% are solo entrepreneurs. Mid-sized companies additionally discover worth within the platform, with 16.67% of customers from firms with 11-50 workers. A smaller share of customers come from bigger organizations, with 4.17% every representing companies within the 51-200 and 201-500 worker vary.
• Ease of use, efficiency, and reliability: Sq. Level of Sale’s strongest side is its ease of use, with 45.83% of reviewers praising its intuitive and user-friendly interface. Efficiency is one other appreciated issue, with 20.83% of customers noting its velocity, effectivity, and easy operation. Whereas reliability is talked about much less often, 4.17% of customers particularly commend its stability and dependability.

Total, Sq. Level of Gross sales comes at a low entry price, however there are processing fees and separate prices for extra options. If we examine it with the common PoS software program price, it offers a aggressive entry fee.

2. Shopify POS

• G2 ranking: 4.4/5 based mostly on 322 critiques.
• Pricing plan: $5 monthly starter plan for promoting on socials and a $89 monthly retail plan + Cost processing price ranging from 2.4%-5% plus 10-30 cents per transaction.$0.There are additionally superior plans starting from ~$25-$349 monthly with an extra price of ~$80 per location. There are additionally reductions on annual funds alongside a 3-day free trial.
• Prime options: Omnichannel promoting, good stock administration, reporting and analytics, and extra funds.
• Components influencing pricing: Extra options like further stock areas, precedence help, further employees accounts, and checkout capability affect the full price of the software program.
• Surprising prices: These are prices of the POS terminal, money reader, receipt printer, or barcode scanner. Nevertheless, they rely upon if and the way you select to make use of them. 

Insights on Shopify POS based mostly on G2 critiques:

These insights are based mostly on 19 critiques submitted by the G2 consumer neighborhood for Shopify POS between March 3, 2024, and February 21, 2025.

• Pricing: 5.26% of customers appreciated the affordability, whereas 10.53% expressed dissatisfaction, typically citing considerations about excessive prices and the pricing construction.
• Who makes use of it? Shopify POS is a go-to selection for small and mid-sized companies, with 47.37% of customers coming from firms with 11-50 workers. One other 36.84% come from small companies with 2-10 workers, and mid-sized firms (51-200 workers) make up 10.53% of customers. Lastly, round 5.26% are solo entrepreneurs who additionally profit from the platform.
• Ease of use, efficiency, and reliability: 26.32% of reviewers discover it easy to make use of, highlighting its intuitive structure and hassle-free navigation. 21.05% point out that it is quick and dependable, whereas one other 15.79% reward its function set, citing integrations, customization choices, and helpful functionalities that improve their expertise.

Shopify POS software program gives a comparatively cheap base plan. The medium and higher-level plans additionally examine fairly to the common POS software program pricing.

3. SpotOn

• G2 ranking: 4.4/5 based mostly on 125 critiques
• Pricing plan: Subscription-based plans for eating places vary from $0 to $135, together with a customized plan with extra options and a customized processing price. Small companies may also select between a terminal gadget and a terminal gadget plus a web site plan at $25 monthly and $90 monthly, respectively. Carries the identical processing charges as restaurant plans. Contains an extra $200 and $200+ setup price of $175, respectively.
• Prime options: Reasonably priced {hardware} add-ons for in-person promoting and automated offline performance with out an web connection. 
• Components influencing pricing: {Hardware}, on-line ordering and supply, worker administration, visitor engagement, and reservations. 
• Surprising prices: There’s clear pricing, and the corporate avoids hiding charges. Transaction charges apply, usually relying on the cost technique. For add-ons, you must pay further. 
• Advantages: Versatile {hardware}, native cost platform with auto-offline performance

Insights on SpotOn based mostly on G2 critiques:

These insights are based mostly on 48 critiques submitted by the G2 consumer neighborhood for SpotOn between November 7, 2024, and March 1, 2025.

• Pricing: 4.17% of customers appreciated the pricing, mentioning affordability or worth, whereas 2.08% expressed dissatisfaction, typically citing considerations about price or pricing construction.
• Who makes use of it? SpotOn is particularly in style with small and mid-sized groups. 16.67% of customers come from small companies (2-10 workers), whereas 43.75% fall into the 11-50 worker vary, making it the most important group. Mid-sized firms (51-200 workers) account for 33.33% of customers. Bigger organizations aren’t not noted both, with 4.17% from 201-500 workers and a pair of.08% from 501-1000 workers discovering worth within the platform.
• Ease of use, efficiency, and reliability: SpotOn makes a powerful impression with its ease of use, as 29.17% of customers discover it easy and intuitive to work with. Efficiency is one other space the place it delivers, with 25% appreciating its responsiveness and effectivity. Whereas fewer customers explicitly point out reliability, 2.08% acknowledge its stability in on a regular basis operations.

SpotOn is a little bit bit on the premium price aspect of POS software program. Nevertheless, it does provide a free plan restricted to eating places.

4. Heartland Retail

• G2 ranking: 3.1/5 based mostly on 5 critiques.
• Pricing plan: Subscription-based plan beginning at $89 month-to-month or $80 monthly on a yearly plan per station. Funds and payroll price further. A free trial of Heartland Retail can also be obtainable.
• Prime options: Customizable reporting, adaptable menu administration with on-the-fly performance, and cell cost system.
• Components influencing pricing: {Hardware} prices vary from $195 to $1895. Integrations and add-ons come at an additional price. 
• Surprising prices: Interchange processing prices, service and regulatory mandates, and value-added providers (present playing cards, on the spot deposits, and so on.) add to further charges.
• Advantages: It gives an intuitive and customizable UI whereas facilitating simplified transactions with built-in cost choices.

Insights on Heartland Retail based mostly on G2 critiques:

These insights are based mostly on 198 critiques submitted by the G2 consumer neighborhood for Heartland Retail between February 26, 2018, and August 28, 2024.

• Pricing: 1.01% of customers had constructive suggestions on Heartland Retail’s pricing, highlighting affordability or worth, whereas 4.55% voiced considerations, typically pointing to excessive prices or the pricing construction.
• Who makes use of it? The biggest group of customers for Heartland Retail comes from firms with 11-50 workers, making up 37.37% of its consumer base. Small companies with 2-10 workers observe intently behind at 29.29%, whereas 22.73% of customers come from mid-sized firms with 51-200 workers. Bigger organizations are additionally represented, with 3.03% every from companies with 201-500 and 501-1000 workers, exhibiting the platform’s adaptability throughout completely different firm sizes.
• Ease of use, efficiency, and reliability: 57.07% of customers respect the instruments’s intuitive interface and easy performance. 17.68% of reviewers point out efficiency, noting its effectivity and responsiveness in each day operations. Reliability additionally will get a nod, with 3.03% of customers stating its stability and dependability.

The price of Heartland Retail is a little bit bit increased than common retail POS software program pricing.

5. Stripe Terminal

• G2 ranking: 4.4/5 based mostly on 15 critiques.
• Pricing plan: “Consists of transaction charges for each on-line and offline funds. Stripe’s on-line cost charges are 2.9% + 30 cents per accomplished cost. In-person funds are at 2.7% + 5 cents per transaction. There are {hardware} prices as well as. 
• Prime options: No month-to-month software program charges or termination charges, 24/7 chat help, and help for greater than 135 currencies.
• Components influencing pricing: Customized area, {hardware}, and cost processing charges.
• Surprising prices: There are no hidden prices related to its normal pricing mannequin, however Stripe has different add-ons, akin to Stripe Billing, Stripe Join, and Stripe Radar, that add to the prices. Furthermore, further charges may be charged for worldwide playing cards and forex conversions. 
• Advantages: Utterly customizable with a software program growth equipment, gives Europay, MasterCard, and Visa (EMV)-certified card readers, and offers aggressive pricing on transaction charges.

Insights on Stripe Terminal based mostly on G2 critiques:

These insights are based mostly on 15 critiques submitted by the G2 consumer neighborhood for Stripe Terminal between November 23, 2019, and August 11, 2022.

• Pricing: The pricing appears to divide opinions evenly — 6.67% of customers point out it positively, whereas one other 6.67% spotlight it as a disadvantage. Some discover it cheap, whereas others really feel it may very well be higher.
• Who makes use of it? Stripe Terminal has a noticeable presence amongst small companies, with most critiques from firms with 2-10 workers (46.67%) and 11-50 workers (26.67%). Bigger organizations additionally use it, as 13.33% of critiques come from firms with 1001-5000 workers, whereas 13.33% are from solo customers.
• Ease of use, efficiency, and reliability: Person suggestions highlights ease of use as a key energy, with 46.67% of critiques mentioning its simple interface and seamless performance.

Total, Stripe Terminal will not be a complete POS. Nevertheless, it does function free software program that saves cash. The {hardware} can also be cheaper, beginning at simply $59.  Stripe Terminal is on the extra reasonably priced aspect of the spectrum in comparison with the common price of POS software program. 

6. ConnectPOS

• G2 ranking: 4.8/5 based mostly on 19 critiques.
• Pricing plan: Subscription-based plans price between $39 and $89. There’s additionally an possibility for an enterprise plan. You may increase a customized quote to get extra particulars on enterprise pricing. 
• Prime options: Actual-time synchronization, availability of offline mode, customizable choices, and information safety. 
• Components influencing pricing: Add-on options akin to forex converters and a number of checkout currencies can affect ConnectPOS pricing.  Loyalty applications and employees administration options could be factored in as effectively.
• Surprising prices: It gives clear pricing, however customization comes at an additional price.
• Advantages: Straightforward {hardware} setup, help for a number of cost choices, and availability of sturdy reporting instruments.

Insights on ConnectPOS based mostly on G2 critiques:

These insights are based mostly on 15 critiques submitted by the G2 consumer neighborhood for ConnectPOS between March 26, 2024, and February 20, 2025. ​

• Pricing: Whereas particular pricing particulars aren’t broadly mentioned within the critiques, 20% of customers really feel there’s room for enchancment in price, with some mentioning {that a} lower cost or decreased renewal charges would improve the worth.
• Who makes use of it? ConnectPOS is a well-liked selection for small companies, with 73.33% of customers coming from firms with 2-10 workers. It additionally sees adoption amongst rising groups, as 13.33% of customers work in organizations with 11-50 workers. Whereas most customers come from smaller firms, the platform additionally serves mid-sized companies (51-200 workers) and bigger organizations (201-500 workers), every making up 6.67% of the consumer base.
• Ease of use, efficiency, and reliability: 13.33% of ConnectPOS customers say that the platform is straightforward to make use of. Efficiency stands out probably the most, with 40.00% of reviewers praising its velocity and effectivity. Whereas reliability isn’t particularly talked about within the critiques, the sturdy efficiency suggestions means that customers typically discover the system reliable.

The ConnectPOS software program is cost-effective when in comparison with the common price of a POS system. 

Join with the prime POS distributors in the marketplace and enter negotiations confidently.